Bylaws

Article 1: Name
The Association shall be called Maynard Youth Soccer (MYS). The Association is affiliated with the Nashoba Valley Youth Soccer League (NVYSL), Massachusetts Youth Soccer Association (MYSA) and the Assabet Valley Youth Soccer League (AVYSL) and shall adhere to the basic precepts of the NVYSL and AVYSL Constitutions.
 
Article 2: Mission Statement
The mission of Maynard Youth Soccer (MYS) is to provide area children with an opportunity to play soccer in a fun and safe environment while developing soccer skills, teamwork and sportsmanship.  
 
Article 3:  Values
  • MYS shall always put the best interest of the player above all others.
  • MYS shall consistently create a fun filled, positive experience for every player in the program.
  • MYS shall promote sportsmanship, respect and sensitivity to the other players, coaches, parents, and referees.
  • MYS shall enhance players’ self esteem, confidence, emotional development, and overall character.
  • MYS shall maintain a balanced perspective on winning and sportsmanship.  As an organization, MYS will not put winning above all else.
 
Article 4: Membership
The Membership of MYS shall consist of the Board of Directors, Coaches, Referees, Parents or Legal Guardians of registered players and Registered Players.
 
Article 5: Government of the Association
The Association shall be governed by a Board of Directors, four of whom shall be duly elected officers 1) President, 2) Vice President, 3) Secretary and 4) Treasurer. The Board of Directors will appoint the remaining members of the Board.  These shall include; 5) Two (2)(U6,U7) (Tiger Cub) Coordinators, 6) U7 (Tiger Cub) Coordinator, 7) U8 Coordinator, 8) U10 Girls Coordinator, 9) U10 Boys Coordinator 10) U12 Girls Coordinator, 11) U12 Boys Coordinator 1112) U14 Girls Coordinator, 13)U14 Boys Coordinator 124) U16 & up Coordinator, 135) Registrar, 146) Fields Coordinator, 157) Equipment Coordinator, 168) Referee Coordinator, 179) NVYSL Representative, 1208) Player Development Coordinator, 1921) Coach Development Coordinator and 2022) Fund Raising Coordinator., 23) Website coordinator, 24) three (3) At-large positions for volunteers committed to advancement of the MYS program in a role not outlined above, for a total number of 27 Board positions When the bBoard deems necessary Board Members may have multiple roles within the Association but will still receive maintain only one vote. per person.
 
The Board of Directors shall have general supervision of the association, its business meetings, fix the hour and place of meetings, and shall perform such other duties as are specified in these bylaws.  Any items that require a vote need a quorum of 2/3 of the members of the Board of Directors.  Any member of the Board may be suspended or removed from office by two-thirds vote of the Board of Directors.
The members of the Board are expected to be present at all regular and special meetings of the Board. If any member is unable to attend a meeting, she/he shall inform the President or the Secretary of this inability prior to the meeting.
 
The annual budget must be approved by the board with a vote of 2/3 of its members by X month of every year. Any Eexpenditures not included in the annual budget of over $2300 requires the approval of a majority of the Board of Directors.
 
Vacancies on the Board of Directors or in any position shall be filled by a two-thirds affirmative vote of the Board of Directors.  Such appointees will serve the duration of the term of the individual being replaced.
 
The term of any position on the Board of Directors is one year.  An individual duly elected or appointed to any position on the Board of Directors for the first time is eligible to be duly elected to the same office in subsequent years.
 
The election of Board of Directors members of the MYS shall take place at the Annual General Meeting held in May.  The election will normally be counted by open hand count of the members present and voting. Adoption of a secret written ballot for a particular office in any year may be made by a simple majority approval of a motion duly made and seconded.  MYS meetings shall operate under the parliamentary authority Roberts Rules of Order unless waived at a specific meeting.
 
 
 
Article 6: Officers
The officers of the Maynard Youth Soccer are: President, Vice-President, Treasurer and Secretary.  
The President and Board of Directors shall make further appointments as they see necessary.
The officers shall assume their offices and duties on July 1st and shall remain in office until June 30th of the following year. 
 
Article 7: Powers and Duties of Officers
The President:
  • Shall preside at all general meetings and meetings of the Board. 
  • Shall develop meeting agendas.
  • Shall develop in conjunction with the Treasurer, an annual budget for approval by the Board
  • Shall be the official representative of Maynard Youth Soccer and may appoint an alternate official representative of MYS to the MYSA Board of Directors. 
  • Shall perform such duties as required by members of the Board of Directors.  
  • Shall also cast the deciding vote on any issue that results in a tie vote otherwise. 
 
The Vice-President:
  • In the absence of the President, shall be vested with all the powers and perform all the duties of the President. 
  • In case of disability, resignation, or other long-term absence of the President, shall assume all presidential duties until the next Annual General Meeting or any Special Meeting called for the election of a new President. 
  • The special duty of the Vice President shall be to oversee and facilitate the workings of the committees of the board, and to perform such duties as required by members of the Board of Directors. 
  • The Treasurer:
  • Shall have charge of all finances of the MYS, including all fund raising activities and purchasing, subject to the Board policy, and shall report on the condition of same at all Board and General Meetings. 
  • Shall submit a written report at the Annual General Meeting covering the prior year’s activities. 
  • Shall, in conjunction with the President, prepare an annual budget Board approval
  • Shall be authorized to sign checks and ensure timely payments required to and/or by any local, state or national organizations and vendors.
  • Shall perform such duties as required by members of the Board of Directors. 
 
The Secretary:
  • Shall keep minutes of all meetings of the Board, including a record of attendance. 
  • Shall make these available by mail or e-mail and insure that all Board Members receive them in a timely manner.
  • Shall be responsible for all Association correspondence. 
  • Shall perform such other duties as may be required by the Board of Directors. 
 
Article 8: Duties of Board of Directors
The Association will have the following standing positions and will create additional positions and ad hoc committees as necessary.  All significant committee decisions are subject to Board of Director's approval.
 
Registrar
  • Shall keep accurate records of all members of MYS who are players, coaches, and/or members of the Board of Directors. 
  • Shall in a timely manner and as requested provide rosters of all teams to the President, the league to which the town belongs, and MYSA and shall provide individual team rosters to each coach. 
  • Shall upon request and in a timely manner provide an accurate, up-to-date list and provide for any changes in the rosters to all appropriate parties. 
  • Shall provide an accurate accounting of uniform sizes to the Equipment Coordinator to enable efficient uniform ordering.
  • Shall provide all forms and information required to and/or by any local, state and national organizations. 
  • Shall ensure the timely rostering of teams with the state organization in order to insure insurance coverage for players, coaches and administrators. 
  • Shall perform such other duties as may be required by the Board of Directors. 
 
Age Group Coordinators (U6, U7, U8, U10, U12, U14, U16 & U18 as applicable)
  • Shall assist the President in organizing teams from the registration lists and assessment forms.
  • Shall select and oversee development of coaches and assistant coaches.
  • Shall supervise the overall activities of teams.
  • Shall provide communication on issues of the Board, Equipment Coordinator and Field Coordinator and Player/Coach Development Coordinator.
  • Shall keep a record of all game results and keep team standings as appropriate and required by NVYSL and AVYSL .
  • Shall submit an end of season report providing pertinent information and recommendation for team placement.
  • Shall ensure MYS compliance with all Kid Safe requirements.
  • Shall perform such other duties as may be required by the Board of Directors. 
 
League Representatives
  • NVYSL representatives shall attend meetings of these Boards, representing MYS and report to Board of Directors.
  • Shall keep the Board of Directors apprised of all pertinent league information.
  • Shall provide information to the league regarding team placement.
  • Shall perform such other duties as may be required by the Board of Directors.
 
Equipment Coordinator
  • Shall purchase, distribute and inventory all equipment belonging to MYS.
  • Shall purchase and distribute uniforms jerseys and t-shirts to Age Group Coordinators.
  • Shall submit receipts and make recommendations to Board of Directors for all purchases.
  • Shall perform such other duties as may be required by the Board of Directors
 
Field Coordinator
  • Shall maintain or cause to maintain the soccer playing fields for Maynard Youth Soccer.
  • Shall work with the Board, town, and any other appropriate parties to maintain current and plan future fields for the MYS program.
  • Shall schedule available fields for team practices and games and work to resolve any league issues that might involve fields.
  • Shall perform such other duties as may be required by the Board of Directors.
 
Player Development Coordinator
  • Shall work with the Board of Directors to provide training program for players.
  • Shall work with the Board of Directors to provide camps, clinics and tournaments for players as requested by coaches.
  • Shall work with the Board of Directors to provide licensing programs for coaches.
  • Shall perform such other duties as may be required by the Board of Directors.
 
Coach Development Coordinator
  • Shall work with the Board of Directors to provide training program for coaches.
  • Shall work with the Board of Directors to provide licensing programs for coaches.
  • Shall perform such other duties as may be required by the Board of Directors.
Referee Coordinator
  • Shall schedule referees for all MYS games requiring them.
  • Recruit referees for Spring and Fall season.
  • Publicize referee training clinics for novice referees.
  • Provide necessary information to the Treasurer for payment of referees.
  • Shall perform such other duties as may be required by the Board of Directors.
 
Fund-Raiser Coordinator
  • Shall manage all activities related to fund-raising. These activities could be – but not limited to: chair a sub-committee on fund raising, organize sales of goods and or food to support MYS.
  • The intent of these funds is for the betterment of soccer in Maynard.
  • The board must approve any fund raising activities that are recommended by the Fund Raiser Coordinator as well as any fund raising activities by outside parties.
  • Shall work with the Board of Directors to provide licensing programs for coaches.
  • Shall perform such other duties as may be required by the Board of Directors
 
Web Site Coordinator
  • Shall manage all web site changes and updates as determined by the Board
 
At Large Members
  • Shall perform duties outlined and specified by the President and approved by the Board.
 
Article 9:  Duties of Coaches
  • Shall work with Age Group Coordinators and Board of Directors to ensure placement of players on appropriate teams.
  • Shall plan and publicize team practices at a time convenient for the largest number of players.
  • Shall work with Player/Coach Development Coordinator and Age Group Coordinators to schedule professional training and coaching as permitted each season through the budget process.
  • Shall report scores to Age Group Coordinator within 24 hours of each game.
  • Shall work with the Board of Directors and Age Group Coordinators to provide assessments and provide completed forms within one week of the completed season.
  • Shall follow all MYS, MYSA and NVYSLeague policies.
  • Shall be expected to pursue, within a year, a minimum F license in coaching U8 to U10 and a minimum of an E license if coaching U12 and above.
  • Shall complete CORI form  a Kid Safe form prior to beginning volunteer work with youth and submit the form to the Age Group Coordinator.
 
Article 10:  Meetings
  • The Board of Directors will meet once a month on a designated evening.
  • The Board of Directors will host a General meeting in June every year that is open to the public.
  • MYS meetings shall operate under the parliamentary authority Roberts Rules of Order unless waived at a specific meeting.
 
Article 11:  Team Formation
U6
  • Goals of the program: Provide an introduction to soccer; social interaction.
  • Format of program:  Training provided by a professional soccer organization to teach both the coaches and kids. One hour of training and ½ hour of small sided games; pug nets, equal playing time; separate Coordinator. 
  • Team Formation:  Random placement; child must be 5 years of age by September 1st. 
  • Assessments:  None
 
U7
  • Goals of the program:  Provide an introduction to soccer; social interaction.  
  • Format of the program: Training provided by a professional soccer organization to teach both coaches and kids. Forty minutes of drills followed by a game of 4 periods of 8 minutes each on ½ U10 field; use big nets; no uniforms; coaches can be on the field to instruct kids where to go; equal playing time for all; stop play at 4 minute intervals to sub players; small sided games; separate Coordinator 
  • Team Formation:  Random placement; set teams for the season. 
  • Assessments:  Assessments by U7 Coordinator during last 2 weeks of the spring season during drills and game situations.
 
U8
  • Goals of the program:  Provide an introduction to soccer; non-competitive; social interaction. 
  • Format of the program:  Co-ed; score tracked but not reported; 3 town league; limited travel; professional soccer organization may be available to assist coaches; Tiger Cubs can not move up unless have participated in 3 seasons of Tiger Cubs; equal playing time; rotation through positions; instructional; 6v6 games; 6v6 size goals; players wear MYS uniforms; format agreed upon by town Coordinators. 
  • Team Formation:  Balanced teams based on assessments from U7 Coordinator the previous spring; attempt to remix and balance teams keep teams intact from fall to spring*; Age group assessment results will be used to achieve this balance (i.e., the cumulative ranking of all players on a team should be on par with the cumulative rankings of other MYS teams in this age bracket); balance by gender to the best of our ability. 
  • Assessments:  Assessments by coaches and U8 Coordinator at the end of eachthe season; players are assessed during the course of the season. 
  • *If roster sizes change either up or down or the MYS Board of Directors feels teams are not balanced, MYS Board of Directors reserves the right to make changes to the teams from fall to spring.
 
U10
  • Goals of the program:  Provide an introduction to soccer; learn game fundamentals (ball control, passing, shooting); social interaction; team play; non-outcome based. 
  • Format of the program:  Same sex teams; non-outcome based; strictly recreational; equal playing time; exposure to all positions; instructional; professional soccer organization may be available to assist coaches. 
  • Team Formation:  Teams should be equally balanced  placement by grade if possible, with balanced teams within the grade based on assessed skill,determined from.  Assessments completed at end of previous season(s) (fall/spring)*.  Teams should have similar representation of both grade levels. Attempt to keep teams will be remixed each season for balance and diversity of experience in players and coaches where possible. intact for 2 seasons (fall and spring)* If unable to place by age group due to numbers, split teams evenly (1/2 of one age group and ½ of another age group)  
  • Assessments:  Assessments by coaches and U10 Coordinator at end of the each season. 
  • If roster sizes change either up or down or the MYS Board of Directors feels teams are not balanced, MYS Board of Directors reserves the right to make changes to the teams from fall to spring.
 
U12
  • Goals:  More skill oriented than U10; competitive, social interaction; team play; strategic aspects of the game. 
  • Format of the program:  Players will have relatively equal playing time over the course of a game and over the course of the season; exposure to all positions with the exception of goalie, professional soccer organization may be available to coaches. Players may begin to specialize in a position.
  • Assessments:  Formal player assessments at the end of the previous spring season for all players.  Coaches will also complete assessments at the end of each season. 
  • Team Formation: Teams will be determined by the age group coordinator, with input from player development coordinator by skill based on coach and organizational assessments.
  • Competitive teams - if the U12 Coordinator, with input from MYS Board of Directors or selected coaches if necessary, believe there are enough players to form a competitive team, team(s) will be formed with the top skilled players up to a maximum of 18 players on each team. 
  • Recreational teams - Teams will be placed in appropriate flights as determined by the age group coordinator. by players who decided not to be on the competitive teams or who were not selected for the competitive teams.  Team placement will be based on skill level not grade, i.e. mixed grade teams.  Skill level will be based on coaches assessments completed at the end of the previous season(s) (fall and/or spring) and input from Assessment Day.  Team placement may vary by season.
  • Teams will change from fall to spring seasons.  If roster sizes change either up or down, or coaches decide to move a player based on best fit; MYS Board of Directors reserves the right to make changes to the teams from fall to spring.
 
U14
  • Goals:  More skill oriented than U12; competitive; team play; strategic aspects of the game. 
  • Format of the program:  Players will have relatively equal playing time over the course of a game and over the course of the season; professional soccer organization may be available to coaches. 
  • Assessments:  Formal player assessments at the end of the previous spring season for all players.  Coaches will also complete assessments during the course of each season. 
  • Team Formation:  Teams will be determined by the age group coordinator, with input from player development coordinator by skill based on coach and organizational assessments.
  • Competitive teams - if the U14 Coordinator, with input from MYS Board of Directors or selected coaches if necessary, believe there are enough players to form a competitive team, team(s) will be formed with the top skilled players up to a maximum of 18 players on each team 
  • Recreational teams - Teams will be placed in appropriate flights as determined by the age group coordinator. by players who decided not to be on the competitive teams or who were not selected for the competitive teams.  Team placement will be based on skill level not grade, i.e. mixed grade teams.  Skill level will be based on coaches assessments completed at the end of the previous season(s) (fall and/or spring) and input from Assessment Day.  Team placement may vary by season.
  • Teams may change slightly from fall to spring seasons.  If roster sizes change either up or down, or coaches decide to move a player based on best fit; MYS Board of Directors reserves the right to make changes to the teams from fall to spring.
 
Article 12.  Overall Assessment Process 
Timing
Players shall be assessed during the course of each season (i.e., fall and spring).  Assessment forms will be distributed at the coaches meeting prior to the start of the season.  Completed assessment forms will be due to the Age Group Coordinator no later than one week following the last game of the season. 

Education
Coaches will be given instruction on proper completion of player assessments when they receive assessment forms at the pre-season coaches clinic. 

Responsibilities
Coach
    • Objectively rank each player according to the instructions given with the assessment forms.
    • Seek input from assistants as necessary.
    • Provide completed forms to the Age Group Coordinator within one week of the final game of the season.
Age Group Coordinator
    • Ensure that coaches are properly instructed in the importance and accuracy of assessments.
    • Accumulate and compile assessment forms at the end of the season.
    • Provide assessment information to the appropriate Age Group Coordinator for the upcoming season.
Unassessed Players
    • Players for whom there is no assessment data available (i.e., coming from a lower unassessed age bracket, or new to the program) will enter their age bracket with a rank of 1 across all categories unless there is sufficient information from either an MYS coach or Board Member to allow for an “off-season evaluation”.
Confidentiality
    • Only the appropriate Age Group Coordinator, the MYS President and Vice President, and Player development coordinator will have access to completed assessment forms.  Player rankings must be treated as sensitive information and shall not be subject to distribution beyond the MYS Board Members previously mentioned.
Player Assessments  
    • Goal:  The goal of player assessments is to provide an accurate and objective evaluation of each player’s soccer skills and knowledge of the game.  All players in the U8 age bracket and above will be subject to evaluation.  Assessment information will be used for the appropriate development of balanced teams for the recreational and competitive programs., and for skills based teams for the competitive programs, if applicable.  
    • Assessments:  Players will be assessed according to a numerical ranking system across several different categories.  The categories are intended to demonstrate an individual’s capabilities in fundamental soccer skills, as well as basic knowledge of the game (i.e. rules, position, etc.) 
U12 and U14 Assessments 
    • MYS will sponsor assessments directly after the spring season on a day that does not conflict with other sports/town/school activities. 
    • MYS will consider having assessments completed by an outside-impartial source, i.e. Play Soccer.
 
Article 13:  Operating Policies
Conduct
The Board of Directors shall have the authority to suspend, temporarily or permanently the privileges of membership in the MYS of any member, player or coach whose actions or conduct either on or off the field are considered unsportsmanlike, unethical or detrimental to the reputation or well-being of the Association or any of its members.

Refund Policy 
Before the start of the season, a refund, minus a $25 administration fee will be issued only for a medical reason or a family moving out of town.  No other refunds will be issued after the start of the season without the approval of the Board of Directors.

Hardship Eligibility
Maynard Youth Soccer intends that no child be denied the opportunity to participate in the soccer program due to family financial problems. Portions of player registration fees may be waived if special situations warrant such action.  
Hardship registrations must be approved by the Registrar, with input from the President as needed.President.  Other Board Members, including the Registrar, do not have the authority to approve hardship registrations but may submit a request to the registrar.   The full registration fee will be charged unless a lesser fee is pre-approved. A refund will be issued if a hardship case is approved after registration.

Article 14:  Bylaw Amendments
The bylaws shall be renewed annually at a designated meeting.  Any changes, additions, waivers, or deletions to these bylaws shall require approval by two-thirds majority of the Board of Directors with two weeks notice of the meeting at which this vote will be held.


Rev 5/17/06 10/22/09 5/28/2014
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